Outsource to a Legal Secretary or Virtual Legal Assistant

If you’re like many solo or small firm attorneys I know, you’re trying to handle everything on your own or with limited legal support staff.

You’re probably spending most of your time trying to complete time-consuming legal administrative tasks, while billable tasks are left undone.

Does any of this sound familiar?

The good news is you have decided to build a small, solo practice at an ideal time. With the growth of the internet and exploding legal virtual assistance industry, you can now get the support you need, when you need it and without hiring an actual employee.

Here are 3 essential tasks a virtual legal secretary can take off of your plate:

Legal Transcription

You can get more done when you dictate your letters, pleadings and other legal documents, and outsource your transcription to a virtual legal secretary. He/she can transcribe your audio recordings and deliver an error-free transcript for your review. You can also rely on secure technology to phone-in or record your dictation via the Internet, and promptly forward your digital audio to your legal secretary for transcription.

Time Tracking and Management

If you do not have an effective system in place to keep track of every moment you spend working on your client’s case, you are probably losing more money than you’d like to admit. A virtual legal secretary can track the time you spend working on each case, and help you find unbilled hours that are costing you money. When it’s time to prepare monthly invoices, your time will already be in the system. Your legal secretary can generate your invoices and forward them to your clients for payment. This can prevent you from spending an entire day putting out billing fires.

Deposition Scheduling and Calendar Management

Depositions are essential to most legal matters. However, scheduling depositions can be a headache when you are constantly playing phone tag with multiple parties. A virtual legal secretary can coordinate the deposition with all parties, secure a court reporter and conference room, add the deposition to your calendar, prepare and mail the deposition notices for you.

Being a “solo” practitioner does not mean you must work solo… alone. When you outsource, you save yourself a bunch of time and can get back to practicing law.

Are you Ready to Outsource to a Legal Secretary?

Once you realize you cannot (and should not) try to handle it all on your own, outsource the secretarial and administrative grunt work to a legal secretary. A VLA will help you become more productive, increase your billable hours, and grow your solo law practice.

In case you are stuck trying to determine which tasks to outsource to a legal secretary, we have designed a free outsourcing e-course just for you. The 30 Days of Legal Outsourcing E-course will show you how to increase your productivity and streamline your law practice when you outsource of legal secretarial administrative tasks. Sign up for the legal outsourcing e-course today!